Guide for Successful Living: Assignment Process/Procedures
Cancellation of Housing Application/Lease Agreement
Written notification is required to cancel a housing application. Please review the residency requirement information prior to requesting your housing application to be canceled. All requests for release must be submitted in writing to the Office of Housing & Residential Life.
Intent to Return
Residents will be asked to complete the intent form, allowing the Office of University Housing & Residential Life to plan for the following semester: note that this does NOT supersede the initial housing application. Failure to complete the intent could result in a housing hold.
Late Check-In
Upon written request, the Office of University Housing & Residential Life will hold your assignment for a period of time after the official check-in time period has ended. Failure to notify our office will result in your being counted as a NO SHOW. Refer to No Shows below for more information.
Housing Agreement
Your housing agreement is a very important document that you complete during your
housing application. Prior to completing your housing agreement, you should read over
the terms and conditions stated carefully. Your housing agreement is binding for the
entire time period, summer or academic year (Fall and Spring). Failing to designate
a specific time period will result in your agreement being considered for the academic
year. The terms of this housing agreement are not modified in any way by the verbal
comments of a university employee or student.
Students, regardless of class standing, are obligated to fulfill the stated time period
of his/her license agreement. Not checking into your room does not release you from
your housing agreement. Checking out of your room with a residence hall staff member
does not release you from your housing agreement. All student communication concerning
the housing agreement must be submitted in writing to the Executive Director of Housing
& Residential Life. Once the license agreement becomes effective, a student is released
only in emergency situations.
No Shows
Your residence hall assignment will be held until the first day of classes. It is your responsibility to notify the Office of University Housing & Residential Life in advance if you are unable to check in by this time. Any student who fails to notify our office may forfeit the current assignment space and if applicable have all personal items inventoried and declared abandoned property. Not checking into your room does not release you from your housing agreement.
Overflow Housing
When necessary, Housing and Residential Life will maintain overflow housing. Overflow
housing typically refers to temporary assignments made in selected, approved hotels.
As soon as space is available on campus residents will be reassigned to campus housing.
Students who may fall into this category will be contacted and given specific details
at the time of an overflow housing assignment.
Room/Apartment Selection
Applications to return to student residence facilities for the following semester and/or academic year are available during the room selection period held in the spring. All current residents will receive information about the room selection period prior to it starting.
Residency Requirement
The University policy requires all freshmen students to live in on-campus housing in the residence halls. All requests for a waiver or an exception must be submitted in writing to the Executive Director of Housing & Residential Life or his appointed designee.
See the Student Housing Policies for specific, additional information.
Room Changes and Hall Transfers
Residents interested in changing rooms, roommates or halls can meet with their Hall Director to get more information and help in potentially making these changes. These room changes are not typically assessed until 2-3 weeks into the semester, as to provide the assignments team adjustment time with late check ins, inactive residents, etc.
No changes may be made without the permission of your Hall Director. Residents who change rooms without prior authorization may be required to move back to his/her original assignment and will be charged an improper check out fee.
Themed Housing Communities
- The Engineering Specialty Housing – Maddux/McCord Hall is reserved for the College of Engineering & WISE majors only.
- Murphy Hall 3rd and 4th floors, are home to the honors themed community.
- Ellington Hall 3rd and 4th floors are home to the Health, Wellness and Well-being themed community.
- MS Cooper Hall 3rd and 4th floors are home to the Service, Leadership and Careers themed community.
Students who choose to change his/her major while residing in a specialty area will be required to relocate to another hall the following academic year. The student may be asked to relocate within any given semester at the discretion of the specialty program director. When applying for specialty housing, please review residence hall rates for additional specialty housing fees. These rates can be found at:
Members of the Honors program must abide by the Honors Department requirements.
The Engineering Hall is open to all College of Engineering majors. An applicant must denote Maddux Hall or McCord Hall as his/her preferred hall choice when submitting the housing application and prepayment.
Room Consolidation
If a student is not assigned a roommate or his/her roommate moves out of the room, the student that is left in the room may undergo a room consolidation process. It is important that we do this for a number of reasons:
- We need to have additional open rooms to allow students that would like to make a room change and/or get a new roommate the opportunity to do so.
- We need to have more open rooms to allow students who want to have a private/single room the opportunity to get one.
- We need to be fair to those residents that have paid for a single room versus those that are living in a double room without a roommate and not buying out his/her room.
With this in mind, the student may need to do one of the following:
- Find a new roommate of his/her choice to move in with him/her (this can be anyone of his/her choice or someone else that does not have a roommate). Note that for Honors Hall, roommates must be enrolled in an Honors Program and Engineering Hall roommates must have a college of Engineering major.
- Move in with someone else that does not have a roommate (this can be anyone of his/her choice, provided there is space, or someone is willing to trade rooms).
- Buy out his/her room, a double as a single, see the housing rate sheet for prices of doubles as a single room.