PolicyTech
Employees: to access Tennessee Tech policies, use the Tech Express "Policy" QuickLink.
Students and the public: to access Tennessee Tech policies, click on the link below:
PolicyTech provides a link to university-wide policies that have been adopted or revised and approved as described in TTU Policy 101 (Policy on Policies). Current university-wide policies will be added as they are revised to comply with TTU Policy 101. New policies will be added as they are approved. PolicyTech does not contain an exhaustive list of university-wide policies. If the policy you are searching for has not yet been revised, please contact the department or division that oversees the policy or subject matter.
If assistance with PolicyTech is needed, contact Deb Combs at dkcombs@tntech.edu.
Policies submitted for upcoming Council meetings:
- Administrative Council
8/27/2025 No. 207 (Tenured Faculty) Revision. Second reading. No. 504 (Collection of Accounts Receivable) Revision. First reading. No. 511 (Payment of Student Fees and Enrollment) Revision. First reading. No. 141 Prohibited Discrimination and Harassment Info only. Previously approved out of cycle. No. 142 (Title VI) Info only. Previously approved out of cycle. No. 419 Clery Act Compliance Info only. Previously approved out of cycle. No. 511.1 (Fee Charges, Refunds, and Fee Adjustments Info only. Previously approved out of cycle. - Academic Council
- University Assembly
Recent policy action by:
Policy Changes Effective Immediately:
| No. 113 | Record Retention and Disposition | Technical change made to page 11 on 8/19/2025 due to change in law. Change retroactive to 7/1/2025. |
| No. 419 | Clery Act Compliance | Revision effective 6/23/2025 to comply with recent amendments to the Jeanne Clery Campus Safety Act ("Clery Act") 20 U.S.C. § 1092(f), which added the definitions of hazing and student organizations. |
| No. 133 | Audit Expenses Related to the Function of the Office of the President | Technical change made on 5/5/2025 to rename policy to "Financial Audit of the Office of the President." |
New/Revised Policies Effective July 1, 2025:
| No. 102 | University Committees | Revised. |
| No. 141 | Prohibited Discrimination and Harassment | Revised. |
| No. 142 | Process for Filing Title VI Complaints | Revised. |
| No. 205 | Faculty Tenure | Revised. Approved by Board of Trustees on 6/26/2025. |
| No. 206 | Faculty Promotion | Revised. |
| No. 220 | Instructional and Assignment Use of Artificial Intelligence | New. |
| No. 511.1 | Fee Charges, Refunds and Fee Adjustments | Revised. Approved by Board of Trustees on 6/26/2025. |
| No. 855 | Data Classification | Revised. |
| No. 856 | Data Security and Handling | Revised. |
New/Revised Policies Effective January 1, 2025:
| No. 009 | Accreditors (Board of Trustees Policy) | New. Effective 12/31/2024. |
| No. 191 | Hover Boards and Similar Conveyance Vehicles- Renamed: Bicycles and Micro Transportation Devices (MTD) | Revised. |
| No. 216 | Student Academic Integrity | Revision of No. 217 Student Academic Conduct (217 was archived after publishing 216 Student Academic Integrity) |
| No. 560 | Cellular Services and Wireless Allowance | Revision. |
| No. 610 | Annual Leave | Revised. (Revision will become effective 1/1/2026.) |
| No. 611 | Sick Leave | Revised. (Revision will become effective 1/1/2026.) |
| No. 791 | Research Security Framework | New. |
Policies Reviewed with No Changes Necessary:
| 12/18/2024 | No. 245 International Academic Partnerships | Associate Provost Julie Baker, Reviewer |
| No. 290 Faculty-Led Study Abroad Short-Term Programs | Associate Provost Julie Baker, Reviewer | |
| No. 720 Principle/Co-Investigator and Senior Personnel Roles and Responsibilities | Asst Vice President Neal Hunt, Reviewer | |
| No. 722 Cost Principles for Sponsored Projects | Asst Vice President Neal Hunt, Reviewer | |
| No. 724 Charging Clerical and Administrative Costs on Contracts and Grants | Asst Vice President Neal Hunt, Reviewer | |
| No. 730 Institutional Review Board for the Protection of Human Subjects | Asst Vice President Neal Hunt, Reviewer | |
| No. 735 Financial Conflict of Interest in Research | Asst Vice President Neal Hunt, Reviewer | |
| No. 750 Responsible Conduct of Research | Asst Vice President Neal Hunt, Reviewer | |
| No. 760 Export Controls | Asst Vice President Neal Hunt, Reviewer | |
| 1/3/2025 | No. 305 Student Housing | Executive Director Mike Reagle, Reviewer |
| 1/6/2025 | No. 223 Distance Education | Associate Provost Bedelia Russell, Reviewer |
| No. 171 Prohibition on Smoking and Electronic Nicotine and Non-Nicotine Delivery Systems | Asst Vice President/Dean Katie Aikens, Reviewer | |
| 1/8/2025 | No. 302 Student Conduct | Asst Vice President/Dean Katie Aikens, Reviewer |
| 1/9/2025 | No. 135 Legislative Proposals | President Phil Oldham and Chief of Staff/Board Secretary Lee Wray, Reviewers |
| No. 311 Eagle Card | Asst Vice President/Dean Katie Aikens, Reviewer | |
| No. 315 Student Organizations | Vice President of Student Affairs, Asst Vice President/Dean Katie Aikens and Asst Vice President of Student Engagement, Reviewers | |
| No. 360 Student Immunizations and Screenings | Director Leigh Ann Ray, Reviewer | |
| No. 362 Class Excuse | Director Leigh Ann Ray, Reviewer | |
| No. 403 Safety and Security Camera Acceptable Use | Chief Fred Nelson, Reviewer | |
| No. 422 Weapons on Tennessee Tech Property | Chief Fred Nelson, Reviewer | |
| 1/14/2025 | No. 1003 Advancement Information Systems and Resources | Executive Director Elizabeth Williams, Reviewer |
| 1/21/2025 | No. 418 Reporting Students as Missing Persons | Compliance/Title IX Coordinator Greg Holt, Reviewer |
| No. 421 Timely Warnings | Compliance/Title IX Coordinator Greg Holt, Reviewer | |
| 1/23/2025 | No. 710 Sale of Services | Asst Vice President Neal Hunt, Reviewer |
| No. 721 Subawards and Subrecipient Monitoring | Asst Vice President Neal Hunt, Reviewer | |
| No. 723 Cost Sharing | Asst Vice President Neal Hunt, Reviewer | |
| No. 726 Program Income | Asst Vice President Neal Hunt, Reviewer | |
| 1/27/2025 | No. 511.1 Fee Changes, Refunds, and Fee Adjustments | Assoc Vice President Emily Wheeler and Director Matt Smith, et al., Reviewers |
| 2/11/2025 | No. 725 Project Closeout | Director of Compliance, Charmian Leong, Reviewer |
| No. 909 Student-Athlete Appeals and Transfers | Asst Athletic Director Mandy Thatcher and Athletic Director Casey Fox, Reviewers | |
| No. 910 Athletics Finances and Budget Controls | Asst Athletic Director Mandy Thatcher and Athletic Director Casey Fox, Reviewers | |
| No. 911 Tennessee Tech Approved Athletic Recognitions | Asst Athletic Director Mandy Thatcher and Athletic Director Casey Fox, Reviewers | |
| No. 917 Scheduling and Contracts | Asst Athletic Director Mandy Thatcher and Athletic Director Casey Fox, Reviewers | |
| No. 925 Facilities and Equipment | Asst Athletic Director Mandy Thatcher and Athletic Director Casey Fox, Reviewers | |
| No. 952 Concussions | Asst Athletic Director Mandy Thatcher and Athletic Director Casey Fox, Reviewers | |
| No. 955 Drug Education and Screening | Asst Athletic Director Mandy Thatcher and Athletic Director Casey Fox, Reviewers | |
| No. 960 Sports Camps and Clinics | Asst Athletic Director Mandy Thatcher and Athletic Director Casey Fox, Reviewers | |
| No. 965 Sports and Athlete Agents | Asst Athletic Director Mandy Thatcher and Athletic Director Casey Fox, Reviewers | |
| 2/12/2025 | No. 770 Whistleblower Protection in Research | Director of Compliance Charmian Leong, Reviewer |
| No. 740 Animal Care and Use | Director of Compliance Charmian Leong, Reviewer | |
| 2/19/2025 | No. 802 Access Control | Chief Information Security Officer Jason Luna, Reviewer |
| No. 850 Enterprise Information Security | Chief Information Security Officer Jason Luna, Reviewer | |
| No. 851 Information Security Roles and Responsibilities | Chief Information Security Officer Jason Luna, Reviewer | |
| 2/20/2025 | No. 803 Email Use | Chief Information Security Officer Jason Luna, Reviewer |
| No. 852 Password Management | Chief Information Security Officer Jason Luna, Reviewer | |
| No. 853 IT Change Management | Chief Information Security Officer Jason Luna, Reviewer | |
| No. 854 Data Breach Notifications | Chief Information Security Officer Jason Luna, Reviewer | |
| No. 862 Password Policy for Service Accounts | Chief Information Security Officer Jason Luna, Reviewer | |
| 3/13/2025 | No. 780 Misconduct in Research | Director of Compliance, Charmian Leong, Reviewer |
| 3/19/2025 | No. 732 Intellectual Property | Director of Compliance, Charmian Leong, Reviewer |
| 3/27/2025 | No. 112 Uniform Administrative Procedures Act (UAPA) | Assistant General Counsel, Ellie Putman, Reviewer |
| 5/8/2025 | No. 571 Methods and Processes of Competitive Procurement | Director of Purchasing, Donna Wallis, Reviewer |
| 6/5/2025 | No. 522 University Endowment Funds | Vice President for Planning & Finance, Claire Stinson, Reviewer |
| 6/11/2025 | No. 111 Response to Subpoenas, Court Orders, Warrants, etc. | Assistant General Counsel, Ellie Putman, Reviewer |
| 7/1/2025 | No. 538 Gift vs. Sponsored Grants and Contracts | Vice President for Planning & Finance, Claire Stinson, and Vice President for University Advancement, Kevin Braswell, Reviewers |
| No. 563 Expenditures on System Owned Properties | Vice President for Planning & Finance, Claire Stinson, and Associate Vice President of Facilities and Business Services, Dan Warren, Reviewers | |
| No. 563.1 Expenditures on Tennessee Tech-Owned Residence - Walton House | Vice President for Planning & Finance, Claire Stinson, and Associate Vice President of Facilities and Business Services, Dan Warren, Reviewers | |
| 7/22/2025 | No. 101 Policy on Policies | Assistant General Counsel, Ellie Putman, and Policies Coordinator, Deb Combs |